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Volunteer Hours Logger & Monthly Report Generator
by Civic Dialog TeamToday19 downloads
A Google Form + Sheets setup that lets volunteers log hours from any device, automatically calculates totals by volunteer and program, and generates monthly summary reports for grant reporting.
Problem This Solves
Volunteers forget to log hours. Manual tracking is inconsistent and error-prone. Program staff spend hours compiling monthly reports for grant requirements.
Prerequisites
- Google account (free)
- Google Forms and Google Sheets
- Basic familiarity with Google Apps Script (optional, for report automation)
Setup Steps
- 1Copy the Google Form template from the provided link
- 2Update the Program dropdown options to match your organization's programs
- 3Link form responses to the provided Google Sheets template
- 4Share the form URL with volunteers
- 5Set up the monthly report trigger in Google Apps Script
- 6Test by submitting 2-3 test entries and running the report manually
Inputs
| Field | Type | Description |
|---|---|---|
| volunteer_name | string | Volunteer's full name |
| date | date | Date hours were performed |
| hours | number | Number of hours (supports decimals) |
| program | enum | Which program the hours supported |
| activity_description | string | Brief description of work performed |
Outputs
| Output | Type | Description |
|---|---|---|
| volunteer_confirmation | Confirmation email to volunteer | |
| hours_log | spreadsheet | Running log of all submitted hours |
| monthly_report | document | Automated monthly summary by volunteer and program |
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