Prompts for nonprofit success

You are an expert nonprofit grant writer. Write a compelling 300–400 word grant narrative for the following:

Organization name: [ORG NAME]
Program name: [PROGRAM NAME]
What the program does: [BRIEF DESCRIPTION]
Who it serves: [TARGET POPULATION]
Number of people impacted: [NUMBER]
Key outcomes achieved: [OUTCOMES]
Funder's stated priority areas: [FUNDER PRIORITIES]

Write in a warm, evidence-based tone. Lead with the need, describe your approach, then connect outcomes to the funder's priorities. Avoid jargon. Do not start with "In today's world."

Write a genuine, heartfelt thank-you email from a nonprofit to a donor. Use these details:

Donor name: [DONOR NAME]
Gift amount: [AMOUNT]
Program supported (if restricted): [PROGRAM OR "general fund"]
One concrete example of what this gift enables: [SPECIFIC IMPACT, e.g. "3 months of tutoring for a student"]
Organization name: [ORG NAME]
Sender name and title: [NAME, TITLE]

Keep it under 200 words. Be specific, not generic. Do not use phrases like "your generous donation makes all the difference." End with a brief, non-pressuring next step.

Create a one-page Case for Support for a nonprofit campaign. Use this information:

Organization: [ORG NAME]
Mission: [MISSION STATEMENT]
Campaign name: [CAMPAIGN NAME]
Fundraising goal: [DOLLAR AMOUNT]
Deadline or campaign period: [TIMELINE]
What the funds will do: [3–5 BULLET POINTS]
A compelling client story or statistic: [STORY/STAT]
Why now: [URGENCY REASON]

Format it with: a headline, a 2-sentence opening hook, a "The Need" paragraph, a "Our Approach" section, a "Your Gift Will..." bullet list, and a closing call to action. Keep the total under 400 words. Write for a major donor audience.

You are an experienced nonprofit board secretary. Convert these rough meeting notes into polished, formal board minutes.

Organization: [ORG NAME]
Meeting date: [DATE]
Attendees present: [LIST OF NAMES AND TITLES]
Attendees absent: [NAMES]
Raw notes: [PASTE YOUR NOTES HERE]

Format the output with:
- Header (org name, meeting type, date, location/virtual)
- Call to order and quorum confirmation
- Approval of prior minutes
- Reports section (ED report, financial report, committee reports)
- Old business items (numbered)
- New business items (numbered)
- Each motion stated as "MOTION: [text]. MOVED by [name]. SECONDED by [name]. VOTE: [result]."
- Adjournment

Write in past tense, third person. Do not include informal commentary. Flag any unclear items with [UNCLEAR — VERIFY].

Write a Request for Proposals (RFP) document for a nonprofit organization. Include all standard sections.

Organization: [ORG NAME]
What we're procuring: [e.g. "a donor management CRM", "fundraising consulting services"]
Key requirements: [LIST 4–6 MUST-HAVE REQUIREMENTS]
Nice-to-have features: [LIST 2–3 OPTIONAL FEATURES]
Budget range (if shareable): [BUDGET OR "not disclosed"]
Submission deadline: [DATE]
Evaluation criteria: [e.g. cost, experience with nonprofits, references, ease of use]
Contact for questions: [NAME AND EMAIL]

Include sections: Introduction, Organization Background, Scope of Work, Proposal Requirements, Evaluation Criteria, Timeline, Submission Instructions. Keep it professional and under 600 words.

Draft a formal organizational policy for a nonprofit.

Organization: [ORG NAME]
Policy name: [e.g. "Remote Work Policy", "Social Media Policy", "Conflict of Interest Policy"]
Who it applies to: [e.g. "all staff", "board members", "volunteers"]
Key requirements to include:
[REQUIREMENT 1]
[REQUIREMENT 2]
[REQUIREMENT 3]
[ADD MORE AS NEEDED]

State or jurisdiction (for any legal references): [STATE]

Format with: Policy Name, Effective Date, Purpose, Scope, Policy Statement (numbered sections), Procedures, Exceptions, Enforcement, and Approval signature block. Write in clear, direct language. Flag any section that may need legal review with [LEGAL REVIEW RECOMMENDED].

Write a detailed budget narrative for a nonprofit grant application.

Program/project name: [NAME]
Grant amount requested: [AMOUNT]
Budget period: [e.g. "July 1, 2025 – June 30, 2026"]

Budget line items:
[Paste your budget lines here, e.g.:
- Personnel: Program Manager (0.5 FTE) — $35,000
- Benefits (25%): $8,750
- Supplies: $2,500
- Travel: $1,500
- Indirect (10%): $4,775]

For each line item, explain: what it is, why it is necessary for the program, and how the cost was calculated. Write in paragraph form grouped by category. Use active, straightforward language. Keep the total narrative under 500 words.

You are a nonprofit CFO preparing a plain-language financial summary for a board of directors, many of whom are not financial experts.

Month/Period: [MONTH AND YEAR]
Key figures:
- Revenue this period: [AMOUNT] vs. budget: [BUDGET AMOUNT]
- Expenses this period: [AMOUNT] vs. budget: [BUDGET AMOUNT]
- Net surplus/deficit: [AMOUNT]
- YTD revenue: [AMOUNT] vs. YTD budget: [AMOUNT]
- Cash on hand: [AMOUNT]
- Months of operating reserves: [NUMBER]
- Any major variances or items to flag: [NOTES]

Write a 150–200 word narrative summary suitable for a board packet. Use plain language. Highlight 2–3 things the board should know, any risks, and any decisions needed. Do not use accounting jargon without explanation.

Draft an Expense Reimbursement Policy for a nonprofit organization.

Organization: [ORG NAME]
Applies to: [staff / board / volunteers / all of the above]
Mileage reimbursement rate: [e.g. "IRS standard rate" or specific cents/mile]
Meal per diem limits: [e.g. "$50/day domestic travel" or "actual cost with receipt"]
Receipt requirement threshold: [e.g. "receipts required for all expenses over $25"]
Approval process: [e.g. "manager approval under $500, ED approval over $500"]
Reimbursement timeline: [e.g. "within 30 days of submission"]
Any specific categories to address: [e.g. home office, conference registration, team meals]

Format with: Purpose, Scope, Eligible Expenses (with limits), Ineligible Expenses, Submission Process, Approval Levels, and Reimbursement Timeline. Keep it clear and under 500 words.

Write a complete job description for a nonprofit organization that is welcoming, mission-centered, and likely to attract diverse, qualified candidates.

Organization: [ORG NAME]
Organization mission (1–2 sentences): [MISSION]
Job title: [TITLE]
Reports to: [SUPERVISOR TITLE]
Employment type: [Full-time / Part-time / Contract]
Salary range: [RANGE OR "Commensurate with experience, $X–$Y"]
Location / remote policy: [LOCATION OR REMOTE STATUS]
Key responsibilities (list 5–8): [PASTE HERE]
Required qualifications: [LIST]
Preferred qualifications: [LIST]
Benefits offered: [LIST]

Include: a brief org intro, a role overview, responsibilities, qualifications, compensation, and an equal opportunity statement. Avoid requiring degrees where experience would suffice. Use gender-neutral language throughout.

Create a performance review template for a nonprofit organization.

Organization: [ORG NAME]
Role being reviewed: [JOB TITLE]
Review period: [e.g. "Annual" or "6-month"]
Core competencies to evaluate: [e.g. communication, collaboration, program delivery, mission alignment — list 4–6]
Goals format: [SMART goals / OKRs / other]

Include sections for:
1. Self-assessment (3–4 reflection questions)
2. Manager assessment with rating scale (1–5) for each competency and space for comments
3. Goal review (prior period goals + achievement rating)
4. Goal setting for next period
5. Development and growth discussion questions
6. Overall rating with definition of each rating level
7. Signature and acknowledgment block

Write instructions for the manager at the top of each section. Keep the language constructive and forward-looking.

Write a volunteer welcome and onboarding email for a nonprofit.

Organization: [ORG NAME]
Volunteer's name: [NAME]
Volunteer role: [ROLE, e.g. "tutoring volunteer", "event helper", "committee member"]
First day/shift date and time: [DATE AND TIME]
Location or virtual link: [WHERE]
Who to contact with questions: [STAFF CONTACT NAME AND EMAIL]
Key things to know before arrival (parking, what to wear, what to bring, etc.): [LIST]
Orientation or training information: [DETAILS OR "see attached"]
Any forms or background check required: [YES/NO AND HOW TO COMPLETE]

Write a warm, organized email under 300 words. Use bullet points for logistics. Open with genuine gratitude. Close with excitement about working together. Subject line: include a suggestion.

Create a program logic model for a nonprofit program.

Program name: [NAME]
Target population: [WHO IS SERVED]
Community problem addressed: [PROBLEM STATEMENT]
Program activities (what you do): [LIST 4–6 ACTIVITIES]
Short-term outcomes (changes in 1–2 years): [LIST 3–4]
Long-term outcomes (changes in 3–5 years): [LIST 2–3]
Ultimate impact / goal: [1 SENTENCE]
Key inputs/resources required: [STAFF, FUNDING, PARTNERS, ETC.]
External factors or assumptions: [WHAT MUST BE TRUE FOR THE MODEL TO WORK]

Format as a logic model table with columns: Inputs → Activities → Outputs → Short-Term Outcomes → Long-Term Outcomes → Impact. Below the table, add a brief 100-word narrative description of how the program creates change. Use present tense.

Design a client satisfaction survey for a nonprofit program.

Organization: [ORG NAME]
Program name: [PROGRAM]
Who completes the survey: [CLIENTS / PARTICIPANTS — describe any literacy or language considerations]
Survey length desired: [SHORT (5–8 questions) / MEDIUM (10–12 questions)]
Key areas to evaluate: [e.g. service quality, staff helpfulness, outcomes achieved, barriers experienced]
One specific outcome this program aims to achieve: [OUTCOME]

Create questions using a mix of:
- Likert scale (1–5 agreement or satisfaction)
- Yes/No questions
- 1–2 open-ended questions
- A Net Promoter Score question ("How likely are you to recommend...")

Write instructions for the survey taker at the top. Use plain language (6th grade reading level). Do not use leading questions. Include one question specifically about barriers or unmet needs.

Write a compelling program impact story for a nonprofit.

Client story (anonymized or pseudonym with permission): [DESCRIBE THE PERSON'S SITUATION, CHALLENGE, AND EXPERIENCE WITH YOUR PROGRAM]
Pseudonym to use: [NAME] (confirm this is anonymized or has consent)
Program: [PROGRAM NAME]
Key data points to include: [e.g. "95% of participants found employment within 6 months", "served 340 families last year"]
Organization name: [ORG NAME]
Audience: [DONORS / FUNDERS / GENERAL PUBLIC]
Length: [SHORT (150 words) / MEDIUM (300 words) / LONG (500 words)]

Write in narrative, story-driven style. Lead with the person, not the program. Weave in data as supporting evidence, not the headline. End with a connection to the reader's ability to help. Avoid poverty porn or language that diminishes the person's agency.

Write a newsletter lead article for a nonprofit organization.

Organization: [ORG NAME]
Newsletter name / audience: [e.g. "quarterly donor newsletter", "volunteer update"]
Main topic or announcement: [WHAT THIS ARTICLE IS ABOUT]
Key facts or updates to include: [LIST 3–5 BULLET POINTS]
A story or quote to humanize it: [QUOTE FROM STAFF/CLIENT OR BRIEF ANECDOTE]
Call to action: [WHAT DO YOU WANT READERS TO DO?]
Approximate word count: [200–400 WORDS]

Write with a warm, active, mission-forward voice. Use a compelling headline. Lead with the most important information. Avoid passive voice. Include the quote or anecdote in the middle to break up facts. End with the call to action.

Generate a week of social media posts for a nonprofit from a single source story.

Organization: [ORG NAME]
Source story or announcement: [PASTE THE STORY, ARTICLE, OR KEY POINTS HERE]
Target platforms: [select: Facebook / Instagram / LinkedIn / X (Twitter) / all]
Tone: [e.g. "inspirational and warm" or "professional and factual"]
Call to action goal: [e.g. donate, register, share, visit website]
Website URL: [URL]
Hashtags to use: [LIST OR "suggest some"]

Create one post per platform per day for 5 days (or fewer if fewer platforms selected). Vary the angle each day (story-driven, stat-driven, quote, behind-the-scenes, call to action). Optimize post length for each platform. Flag posts that need an image with [IMAGE NEEDED: description]. Do not repeat the same key message two days in a row.

Write a press release for a nonprofit organization.

Organization: [ORG NAME]
Announcement type: [e.g. "program launch", "funding announcement", "award", "partnership", "milestone"]
Headline (or describe what it should convey): [HEADLINE IDEA OR TOPIC]
Key facts (who, what, when, where, why):
[FACT 1]
[FACT 2]
[FACT 3]
Quote from organization leader (name and title): "[QUOTE]" — [NAME], [TITLE]
Quote from partner or funder (if applicable): "[QUOTE]" — [NAME], [TITLE]
Boilerplate "About [ORG NAME]" (2–3 sentences): [BOILERPLATE]
Media contact: [NAME, EMAIL, PHONE]
Embargo date (if any): [DATE OR "For immediate release"]

Format with: FOR IMMEDIATE RELEASE header, dateline, 3–4 paragraph body, boilerplate, ### end mark, and media contact block. Keep body under 400 words. AP style.